For studio owners

We know the mess. We've worked in it.

Briefs lost in threads, amends on WhatsApp, hours in someone's head, and the job that ran over, only spotted when the invoice went out. InRegister turns the emails your studio already sends into one clear record of every job, and warns you early when one starts eating into your margin.

Start your free trial →See pricing

Have a look around the demoNo sign-up, everything is made up, nothing to break14 days free. No card needed.

Monday, 8:301 at risk 3 to watch

4447Trade show standAt risk
Northgate Foods
Artwork due from the client yesterday. Asked twice.
4451Spring brochureTo watch
Harbourside Homes
Hours at 82% of the quote, three days to go.
4449Annual reportTo watch
Fenwick Trust
Logo supplied at 72 dpi. Bigger file requested.
4452Product leafletsTo watch
Ashdown Garden Centres
Fourth round asked for, three included. Change order drafted.
4453Conference badgesOn track
Kestrel Events
Names merged by the AI helper. Proof approved, off to print today.

Found before the day started, not on the day it was due.

Sound familiar?

Every studio says the same things.

Which version did they sign off?
Has anyone got the PO number?
Who said we'd do that for nothing?
The logo's 72 dpi and it goes to print tomorrow.
We only found out it ran over at invoice time.
It's in someone's inbox, somewhere.
We tried a system once. The clients never used it.

None of it is anyone's fault. It's what happens when a studio runs on email, spreadsheets and memory. You don't need to work harder. You need one place where it all lands.

How it works

Keep working the way you do.

Nobody has to log in, not your team and not your clients. Everyone keeps working by email, and the job record builds itself. People can open InRegister when they want to, but they never have to.

Here's how it works, from the first email to the finished job.

Step one. Just CC it. Your studio gets its own email address. Whenever someone emails a client about a job, they copy that address in, the same way they'd copy in a colleague. That's it. Nobody has to learn anything on day one.

Step two. It files itself. InRegister reads each email and puts it on the right job. Briefs, amends, dates, attachments and job numbers. Download links, like WeTransfer, are fetched before they run out. And if it isn't sure where something belongs, it doesn't guess. It waits for a person to say yes.

Step three. Everyone sees the same job. Directors, project managers, designers and clients each see what they need, at the same time. Freelancers never see your prices. That isn't just hidden on the screen. The database itself refuses.

Your clients don't have to do anything different either. Every email they get from you carries the full picture, with a link to send files or check progress. No passwords, and no new system to learn.

People can open InRegister whenever they want to. They just never have to.

01
Just CC it.
Your studio gets its own address. Add it to your job emails and carry on as normal. Nobody has to learn anything on day one.
02
It files itself.
Briefs, amends, files, dates and job numbers land on the right job. Anything it isn't sure about waits for a person to say yes.
03
Everyone sees the same job.
Directors, project managers, designers and clients each see what they need, at the same time. Nothing more, nothing less.

Where everything is kept.

Nothing lives on anyone's computer. Close the laptop and the job is still there for whoever picks it up next.

Here's where everything goes, and where it's kept.

First, it comes in. Anything sent or copied to your studio address, and any files your clients drop on your studio's upload link. Nothing else in anyone's mailbox is ever read.

Next, it's checked: every file is virus checked, every email is filed on the right job, and each person only sees what their seat allows.

Then it's kept safe: every email, brief, approval and hour sits in one record, held in London. Every file, of any size, is named by its job number and stored with Cloudflare in Western Europe.

And every night, it's all copied. The whole record and every new file go to a different company, and are locked for thirty days, so nothing can be wiped.

Nothing lives on anyone's computer. Close the laptop, and the job is still there for whoever picks it up next.

1 · Comes in
Emails and files
Anything sent or CC'd to your studio address, and files dropped on your Send us files link. Nothing else in anyone's mailbox is read.
Postmark
2 · Checked
Sorted onto the right job
Every file is virus checked, every email filed, and each person only sees what their seat allows.
Vercel and Fly.io, London
3 · Kept
One record, one file store
Every email, brief, approval and hour in one record. Every file, any size, named by job number.
Supabase, London. Cloudflare, Western Europe
4 · Copied
A copy every night
The whole record and every new file, copied to a different company and locked for 30 days.
Backblaze

The AI part

Not your project manager. The help they never had.

InRegister doesn't run your studio. Your people do. Every studio gets its own AI helper, and calls it whatever it likes. It works quietly in the background, reading every email, watching every job and doing the chasing nobody has time for. Your project manager stays in charge and sees the whole operation at a glance, while there's still time to act.

Let's be clear about one thing first. InRegister isn't your project manager. Your people run your studio. Think of it as the help your project manager never had.

Every studio gets its own AI helper, and you can call it whatever you like. It works quietly in the background, reading every email, watching every job, and doing the chasing nobody has time for.

It warns you early. When the hours on a job reach eighty per cent of the quote, you hear about it while there's still time to talk to the client. A client gone quiet on artwork. A logo that won't print. A missing PO number. A fourth round of changes when three were included. It all shows up first thing in the morning, not on the day it's due.

And it takes some of the work off their hands. It can put its hand up for fiddly jobs, like merging a spreadsheet of names onto show badges. A person always says yes first, and checks the proof before anything goes to the client. You can even email it a question, like, where are we with job four four four seven? And get an answer straight from the job record.

Find out how a job is going while it's still going. Not when it's too late.

Hours creeping past the quote

You see it at 80%, while there's still time to talk to the client.

A client gone quiet

Artwork or approval running late is flagged before the deadline is in trouble.

Files that won't print

Low-res logos are caught the moment they arrive, and a better file is asked for straight away.

The missing job number

Clients get a polite nudge until they add it themselves. Nobody has to chase.

Too many urgents

When two urgent jobs clash, it goes back to the people asking, not the person doing the work.

Amends that add up

Clients can see what each change adds before they ask for it, so there are no awkward surprises.

And it takes some of the work off their hands.

It puts its hand up for jobs

Staff names onto show badges from a spreadsheet, or a proofread. It offers to take the job, a person says yes, and checks the proof before it goes anywhere.

Ask it by email

Email “Where are we with 4447?” and get an answer straight from the job record. Prices are never part of the answer.

Chuck it in the pot

Paste in call notes or a quick line like “PO is 552698428B”. Each detail goes on the right job, and it asks when it isn't sure.

Works in Claude and ChatGPT. Each person can ask their own AI about their work. It sees only what their seat sees in InRegister, and it only reads, never changes.

Find out how a job is going while it's still going. Not when it's too late.

For everyone in the studio

Built for the whole team.

Directors

True cost and margin on every job, day to day, without waiting for the accountant.

If you're a director, here's what you've never had before. The true cost and margin on every job, day to day, without waiting for the accountant.

You get a warning when a job reaches eighty per cent of its quoted hours. Extra rounds of changes become change orders, at the price the client already agreed. And an end of day report lands in your inbox every evening, so you know where everything stands before tomorrow starts.

A warning at 80% of the quoted hours
Extra rounds turned into change orders at the client's agreed price
An end of day report in your inbox every evening

Project managers

One place to run every job, a morning round-up of what needs them, and far less chasing.

Project managers stay in charge of every job. InRegister just takes the chasing off their plate.

They get one place to run every job, and a morning round-up of what needs them. Emails, files and download links land on the right job by themselves. Client job numbers are chased politely, without them lifting a finger. And every proof is checked against the client's brand before the client sees it.

Less chasing, fewer surprises, and more time for the work only they can do.

Emails, files and download links land on the right job
Job numbers chased politely, without them lifting a finger
Every proof checked against the brand before the client sees it

Designers and freelancers

Clear briefs with the assets attached. Freelancers never see your prices and never pay a penny.

For designers and freelancers, it starts with a clear brief, with the assets already attached. No digging through email threads.

They can work straight from their inbox. Reply yes, and it's done. Freelancers keep their own rates and calendar, with no middleman taking a cut. Booked means paid, with cancellation terms agreed up front.

And freelancers never see the studio's prices, and never pay a penny to use it.

Work straight from their inbox: reply “yes” and it's done
Their own rates and calendar, with no middleman taking a cut
Booked means paid, with cancellation terms agreed up front

Clients

No login needed. Every email has the full picture, plus a link to send files or check progress.

Your clients don't need a login, and they don't need to learn anything.

Every email they get from you has the full picture, plus a link to send files or check progress. They can approve a proof with one press in the email. They can send files of any size from a link in your signature. And they get a what we delivered report to show their boss.

For them, it just feels like a studio that's very well organised.

Approve a proof with one press in the email
Send files of any size from a link in your signature
A “what we delivered” report to show their boss

See it happen

Three jobs, from first email to done.

Watch all the videos of the real screens →

A brief arrives

A client emails a brief to your project manager. They copy in the studio address, and carry on with their day.

InRegister puts it on the right job. The attachments are saved and named the studio way, and the WeTransfer link is fetched before it expires.

By the time your project manager looks, there's a draft brief waiting, with every line showing where it came from. They check it, change anything they like, and sign it off.

Nobody opened anything new.

The client emails a brief. Your project manager CCs the studio address.
It lands on the right job, attachments saved and the WeTransfer link fetched before it expires.
A draft brief is waiting for the project manager to check and sign off.

Nobody opened anything new.

A job starts to run over

The designer logs their time as they go. When the hours reach eighty per cent of what was quoted, the director and the project manager both get a warning, while there's still time to talk to the client.

Then the client asks for a fourth round of changes, when three were included. InRegister drafts a change order at the price the client already agreed. The director decides whether to send it, or absorb it.

The margin is protected before it's lost.

The designer logs time as they go.
At 80% of the quoted hours, the director and project manager are warned.
The client asks for a fourth round when three were included. A change order is drafted at the agreed price.

The margin is protected before it's lost.

The badges job

A client sends over a spreadsheet of staff names for their show badges. Normally, that's a fiddly afternoon of copying and pasting.

The AI helper puts its hand up. It can merge the names onto the badge design, so it offers to take the job. The project manager says yes.

Every name is checked for anything odd, like a name too long for the badge, or a company spelt two ways. Then the badges come back as a proof, and a person checks it before it goes anywhere near the client.

A fiddly afternoon handed off, and still checked by a person.

A client sends a spreadsheet of staff names for their show badges.
The AI helper puts its hand up: it can merge the names onto the badge design.
The project manager says yes, the badges come back as a proof, and they check it before it goes to the client.

A fiddly afternoon handed off, still checked by a person.

Have a look around yourself.

The demo studio is full of made-up clients and jobs, so click anything. Nothing you do there changes a thing.

Open the demo →

Who's behind it

Built by a designer, not a software company.

I started out on a drawing board, worked through the arrival of the Mac, and now I'm working through the arrival of AI. All that time I've been inside studios, helping the people who run them get their jobs out of the door. The studio side never got easier. Jobs still went wrong for reasons nobody saw coming.
So I built the system I always wanted for them. It runs on live studio jobs every day, and it's shaped by what real studios tell me.

Mick CoulterDesigner and founder, InRegister

Hosted in London

Every studio's data is walled off from every other studio's.

Prices stay private

Freelancers can't reach your rates or margin. The database refuses, not just the screen.

Undo on everything

Press the wrong button and put it back yourself.

Fine for email people

Anyone who only uses email still feeds the system, until they're ready.

Every file virus checked

Attachments, uploads and client drops are all checked, and you're told if one couldn't be.

A copy every night

Kept with a different company and locked for 30 days, so nothing can be wiped.

See where everything is kept →Read about security →

Founding offer

The founding five

Half price for your first year
Then a quarter off, for as long as you stay
We set your studio up with you in your first week
A direct line to the person who builds it, and a say in what's built next

Five studios get our founding offer. In return, we ask for honest feedback as you use it, and a short case study once you're happy.

Start your free trial →Ask about a founding place

We know the mess. We've worked in it.

Every studio says the same things.

Keep working the way you do.

Just CC it.

It files itself.

Everyone sees the same job.

Where everything is kept.

Emails and files

Sorted onto the right job

One record, one file store

A copy every night

Not your project manager. The help they never had.

Hours creeping past the quote

A client gone quiet

Files that won't print

The missing job number

Too many urgents

Amends that add up

And it takes some of the work off their hands.

It puts its hand up for jobs

Ask it by email

Chuck it in the pot

Built for the whole team.

Directors

Project managers

Designers and freelancers

Clients

Three jobs, from first email to done.

A brief arrives

A job starts to run over

The badges job

Have a look around yourself.

Built by a designer, not a software company.

Hosted in London

Prices stay private

Undo on everything

Fine for email people

Every file virus checked

A copy every night

The founding five